The
Importance of Backing Up Email
Every day thousands of email messages are created as part of a
company’s business operations. In 1999 alone Americans sent
and received over 6.8 trillion email messages – approximately
2.2 billion messages each day – compared with 293 million
pieces of first class mail.1 Furthermore, the average office worker
will send and receive between 60 and 200 email messages each day.
2 Because email has become such an important part of daily life,
the need to protect critical email information has become a necessity.
Heritage Stockade Remote Backup is designed to protect critical email
information contained within Microsoft’s Outlook, Outlook
Express or other pop3 mail client software.
Why backup Email?
As computer technology has advanced and people have become
accustomed to using email, the importance and complexity
of email has evolved
from a few simple text messages into a multitude of mission-critical
documents.3 Businesses and individuals regularly send and receive
negotiations, bids, proposals, contracts, legal agreements, and
many other forms of vital correspondence via email.
If a computer user were to suffer the loss of his vital email
correspondence, this loss would seriously affect his ability
to perform normal
business functions. The loss of email data in can occur through
a variety of ways such as a computer virus, a hard drive crash,
a power surge, and a host of other reasons. If the user is unable
to recover his email data, then the user may have to spend many
hours or days reconstructing his email correspondence from memory.
A good backup would enable the user to quickly and accurately
restore his vital email data. Instead of spending hours and days
recovering
email correspondence, a quality backup allows the email user
to be back in business in a matter of minutes.
How Heritage Stockade
Backs up Email
Heritage Stockade can backup email in two different ways. The standard
method is to simply close the email client software (Outlook,
Outlook Express, etc.) before the backup routine runs, and
Heritage Stockade
will automatically backup any new or changed data . The other
method is to manually create the archive file using whatever
means the
software vendor may supply and let Heritage Stockade back that
up. In this manner, the email client software can always be
left
open.
Why Heritage Stockade Backs up Email
Heritage Stockade offers the safest, most efficient means of
email data backup to customers. First of all, the Heritage
Stockade customer
does not have to remember to initiate his backup. Upon installation
of Heritage Stockade, the customer will set his preferred backup
time, and then the Heritage Stockade system will automatically
backup at
that time every day or night. This feature ensures that the
daily backup will not be forgotten.
In addition to being automatic,
the Heritage Stockade backup system is remote. The Heritage Stockade
system is designed to
automatically
backup critical email information to redundant secure offsite
locations. Heritage Stockade server facilities are professionally
managed, and
they are monitored 24 hours per day 7 days per week. With
Heritage Stockade, the user’s email information is absolutely
protected against any type of data loss.
Furthermore, Heritage
Stockade remote backup ensures data security by encrypting
the data using 168-bit Triple DES encryption.
Also, the Heritage Stockade customer uses a private 24-48-character
password
to secure his data. Heritage Stockade personnel never know the
customer’s
password. In addition the customer must provide this password
to restore any email data.
Heritage Stockade also enables the
customer to quickly recover his vital email information.
The Heritage Stockade system features
a
user restore facility that allows a customer to restore his
own data.
In addition Heritage Stockade technical support is available
on a 24/7 basis to lend assistance to a customer who needs
to
recover
information.
[1] U.S. News & World Report, March
22, 1999
[2] Business Week, July 20, 1998
[3] Kevin Crane, “The Strategic Importance of Email Archive
Management”, August, 2000.
© 2005, Heritage Stockade
Microsoft, MS Word, MS Excel, MS Outlook, Windows 95, 98,
NT, 2000, & XP
are registered trademarks of Microsoft Corporation.
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